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Google Calendar Integration

Google Calendar has become an essential tool for businesses and individuals to manage their schedules efficiently. With Mysched's Google Calendar integration, you can seamlessly synchronize your appointment bookings with Google Calendar, making it easier to keep track of all your important events. The two-way sync ensures that your Mysched calendar and Google Calendar stay in perfect harmony. Let’s dive into how this integration can benefit your business and how to set it up.

Why Use Google Calendar with Mysched?​

Share Calendars with Others​

Google Calendar allows you to share your calendar with team members or clients, providing real-time access to your schedule. This is invaluable for managing appointments across multiple staff members or locations. By syncing Mysched with Google Calendar, all events, including appointments booked through Mysched, will automatically appear in your Google Calendar.

Synchronization Across Devices​

With Google Calendar being a cloud-based tool, you can access it from any device with an internet connection. Whether you're on your smartphone, tablet, or computer, your appointments will always be in sync, providing flexibility for both you and your customers.

Automatic Appointment Sync​

When new appointments are booked, rescheduled, or canceled through Mysched, the changes will instantly reflect on Google Calendar. This two-way sync ensures that if changes are made on Google Calendar (such as marking busy times), these updates will also show up on Mysched, preventing double-booking or schedule conflicts.

Integrated with Other Google Services​

Google Calendar works seamlessly with Gmail, allowing you to create calendar events directly from emails. Mysched leverages this power, enabling you to manage your bookings with the same ease and automation as your daily meetings and tasks.

How Google Calendar Sync Works with Mysched​

Two-Way Sync Functionality​

  • Appointments booked in Mysched: When a customer books an appointment, it will automatically be reflected in the linked Google Calendar.
  • Google Calendar events: Events marked as busy in Google Calendar will prevent bookings during those times in Mysched, keeping your availability accurate across both platforms.
  • Rescheduled or canceled appointments: Changes made in Mysched will reflect on Google Calendar and vice versa. For example, if a meeting is canceled on Google Calendar, it will also be removed from Mysched.

Staff-Specific Calendar Integration​

Each staff member can integrate their own Google Calendar account with Mysched. This enables individual schedules to be managed efficiently and allows staff members to control their availability directly through Google Calendar. You can also assign multiple Google Calendar accounts to different staff members, or even share a single calendar between multiple staff members, ensuring their schedules are always up to date.

Setting Up Google Calendar Integration​

To synchronize Google Calendar with Mysched, follow these steps:

  1. Enable Google Calendar Sync:

    • Go to Settings > Integrations settings > Google Calendar.
    • Click the "Enable" option to activate Google Calendar sync.

  2. Connect Staff Accounts:

    • Navigate to the Staff tab on Mysched and select the staff member you want to connect to Google Calendar.
    • In the staff profile, click the GOOGLE SIGN IN button.
    • A Google Sign-in window will pop up. Sign in to the appropriate Google account, and grant permission for Mysched to access your Google Calendar.

  3. Confirm Google Calendar Connection:

    • After signing in, you will be redirected back to the staff profile on Mysched.
    • Select the correct Google Calendar email from the list and click "Save."

That’s it! Your staff is now synced with Google Calendar. Any changes made to the staff's Google Calendar will reflect in their Mysched calendar and vice versa.

Managing Appointments with Google Calendar​

With the integration in place, managing appointments becomes a breeze. You can:

  • View all Mysched appointments in your Google Calendar.
  • Make changes directly in Google Calendar, and they will reflect in Mysched.
  • Use Google Calendar notifications to remind yourself of upcoming appointments.
  • Ensure that your schedule is always up to date, regardless of which platform you use to manage your time.

Customizing Your Google Calendar Events​

You can use keywords to enrich the information displayed in your Google Calendar events. By using customizable keywords, you can automatically populate Google Calendar events with details such as:

  • Appointment date and time
  • Customer information (e.g., name, phone number)
  • Service details

These keywords help make sure that all important appointment details are right there in your Google Calendar without needing to manually add them.

Allowing Customers to Add Appointments to Their Google Calendar​

Once your customers have completed booking their appointments, they can add the appointment to their own Google Calendar. This option ensures that they will receive reminders and be able to keep track of their bookings easily on their smartphones or other devices.

Conclusion​

Google Calendar integration with Mysched is a powerful feature that helps keep your appointments organized and synchronized across platforms. With two-way sync, customizable event details, and staff-specific calendar integration, managing your business schedule has never been easier. Whether you’re in the office or on the go, Google Calendar ensures that you’re always on top of your appointments.

For more assistance with setting up or using the Google Calendar integration, feel free to reach out to our support team.